If your 25Live reservation is an "Event," please ensure to include/attach the following items on your reservation:

  1. Brief description of your event as well as important details you find relevant for support service departments to know. E.g. Symposium with panelists who will need 4 microphones on stage. 
  2. Ensure your reservation timeframe is accurate. All event reservations require time for load-in and load-out (AKA event setup and teardown). Be sure to specify your load-in/load-out times with your main event time in between.
  3. General setup details in the description box or a draft of your diagram can be attached
  4. Department/School Worktags — the given Worktags will be billed via Workday ISD.
  5. Event Management Safety Agreement form
  6. Temporary Food Service Permit (if food is to be present)

Best Practices & Tips

  1. Ensure you have the needed space(s) booked in 25Live BEFORE promoting your event/program.
     
  2. Include your program's details in your 25Live event reservation under "description." Reservation requests for a space may be denied if no adequate information is provided. If your event requires support from departments such as Media Services, Facilities, Campus Safety, etc., providing details can help them on how they service your program. 
     
  3. Ensure your reservation has notified support departments such as Media Services, Facilities, Campus Safety, etc. If your event requires additional staffing support from these departments, they require a minimum 3 weeks notice for seeking staff availability and scheduling. Providing all details of your event helps determine whether or not to request these respective support services.
    1. Note: The bigger the scale of the event, the more time for planning and finding available staff is generally required.