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Booking Internal Meetings and Events in 25Live
Need help and info regarding how to reserve space for your UWT department, organization, or school?
Internal UWT Events and Conferences — Classifications
Are you an internal UWT group trying to reserve space on campus but are unsure if it's classified as internal, UW Sponsored, or external?
WHEN DO RENTAL AND SERVICE RATES APPLY?
Before booking internally: Please review the table to see what tier your event/conference falls under. Any and all external clients default to tier 5. Cost application subject to change.
TIER | CLIENT | EVENT TYPE | COST APPLICATION | COST METHOD | EXAMPLES |
---|---|---|---|---|---|
1 | Staff, Faculty, and Registered Student Groups | Check and clean only; no specialized setup or service required | No charge | Central Budget | Departmental or club meeting of less than 10 persons and no more than 4 hours |
2 | Faculty | Event associated with syllabus-based course | No charge | Central Budget | Poster sessions, final presentations |
3 | Staff, faculty, and registered student groups | Event requiring specialized set-up (including catering clean up) | Facilities/Custodial cost, Media Services/IT cost, Additional service and administrative costs | Departmental Budget | W Day, Convocation, Town Hall with Live Streaming, Luau, Campus Festivals, Any events that require special setup |
4 | Staff, Faculty | Events hosted in partnership with UWT departments | Facilities/Custodial cost, Media Services/IT cost, Additional service and administrative costs | Departmental Budget | Professional events and conferences |
5 | External Clients | Events/conferences hosted via contract with external clients | Space Rental Rates + Additional Service rates: Custodial, Media Services, Campus Security, Administrative services | Contract and billing | Meetings, events, social gatherings, conferences |