The University of Washington Tacoma has many options when it comes to A/V support for your conference. We can provide equipment or technical support in order to ensure your conference media runs smoothly. If you feel like you would need Media Services for your event, all equipment and support details must be provided at least 3 weeks prior to event/conference. Cancelation within 1 week of an event/conference will incur a charge of 50% of the total A/V costs (equipment and support).

Media Services Conference Support Policies
Equipment Requests: Requests to setup equipment that is not included in the room will incur the minimum labor charge. Contact Conference Services for list of equipment available and pricing. 
Emergency Support: If, during a conference, Media Services is called in for emergency support there will be a charge of 2x the minimum hourly rate.
Required Media Technician: Conferences that utilize a video production company for public distribution must coordinate with a University Media Technician to ensure conference is recorded properly.
Deadlines: All equipment and support details must be provided 3 weeks prior to conference. Cancellation within 1 week of an event/conference will incur a charge of 50% of the total A/V costs (equipment and support).
Change Order: Any changes to a setup within 48 hours of a conference may incur a 20% surcharge.

Technical Services:

We have media technicians who are available to assist with any kind of technical needs you may have. Services that they offer include:
  • Running sound
  • Performance cues
  • Lighting changes
  • PowerPoint assistance
     

Video recording of your conference:

  • Pre-production: can include project consultation and/or project coordination
  • Videotaping: uses professional lighting, digital video and audio systems to help create HD, broadcast quality video material
  • Post-production: can finish up projects with modern editing and duplication facilities, and can convert video programs into the latest streaming formats
For more info, visit: https://www.tacoma.uw.edu/it/media