Main Content
Students may use the Student Record Change or Correction form to request updates to their record; the table below displays what may be requested through the webform.
Note that certain changes require supporting documentation while others do not. Also, there are changes that the student can complete themselves via Student Personal Services instead of using the webform.
| Requires one or more forms of supporting documentation | Does not require supporting documentation | May be updated by the student via Student Personal Services in MyUW | |
|---|---|---|---|
| Student Record Name | ✓ |
||
| Middle Name: Adding or deleting | ✓ |
||
| Middle Name: Changing to an initial or vice versa | ✓ |
||
| Social Security Number (SSN) | ✓ |
||
| Date of Birth (DOB) | ✓ |
||
| Gender Identity | ✓ |
||
| Local Address | ✓ |
✓ |
|
| Permanent Address | ✓ |
✓ |
|
| Emergency Contact Information | ✓ |
✓ |
Instructions
Step One: Complete the Student Record Change or Corrections Form. Submit one change request per form.
Step Two: Include color copies of the documentation described below when necessary:
- Documentation Required for DOB or SSN
- Certified court order
- Marriage certificate
- Dissolution decree
- Valid driver's license,
- Military ID
- Passport
- Original social security card - required for SSN changes.
- Documentation Required for Name Changes
- A certified copy of a court order or a marriage certificate or a dissolution decree reflecting the new name in full with signature page, and
- a minimum of two documents proving identification, one of which must have a date of birth, photograph and signature. Review list below,
- Certified court order with name in full and signature
- Valid driver's license
- Valid military ID
- Student ID
- Other valid ID: Must be issued by an institution of higher education, state or federal agency
- Valid passport
- Original copy of citizenship form that contains signature and photograph
- Foreign country's passport
- A federal recognized Indian tribe's enrollment card or US Bureau of Indian Affairs identification card containing signature and photograph of the individual
- Employee identification cards
- Business license
- Birth Certificate
- Social Security Card
- Utility, telephone, medical bills that show name used
Student Record Change or Corrections Form
Processing Time: While the main Student Database is updated immediately, not all systems that rely on the Student Database update student record changes immediately. Some update nightly, some update weekly, and some update only once per quarter.
Failure to provide the appropriate documentation may result in delays.
