Main Content
Every RSO is required to maintain a group UW NetID. The NetID is used for...
- ... managing a dedicated @uw.edu Microsoft Outlook email address.
- ...accessing online UW systems, such as the RSO space-booking features in 25Live.
New RSOs will be able to create a UW NetID as part of the registration process when the organization is first formed. The RSO will provide two preferred names for the NetID, and volunteer two officers to serve as account administrators. The Center for Student Involvement will request the NetID on the RSO's behalf and the Center for Student Involvement will also be listed as the owner of the account. This allows our office to troubleshoot issues, and reset passwords for future officers.
UW Tech Policies
Email/Web accounts are governed by existing University, UW-IT, and RSO policies. By establishing an Email/Web Account, RSOs agree to abide by these policies.
The Center for Student Involvement will:
- Inform the RSO of their account name and how to access their account.
- Handle any complaints regarding behavior or content arising from the use of these accounts. Complaints, questions and concerns should be directed to uwtclubs@uw.edu.
- Assume responsibility for any other disciplinary action regarding accounts furnished to RSO’s and may request that other University departments temporarily or permanently close or disable an RSO account.
- Reserves the right to change passwords at any time or temporarily or permanently close any account furnished to a student organization for any suspected violation of University policy.
- Will notify appropriate University representatives when an RSO has lost its email/web account privileges, acknowledging that any accounts associated with that organization will be closed and all data associated with that account will be lost.
The Registered Student Organization will:
- Re-register each academic year to maintain their accounts and status as a registered group.
- Agree to receive emails from the Center for Student Involvement regarding their account and RSO.
- Will notify the Center for Student Involvement when the administrators and contact for the account have changed. This can be emailed to uwtclubs@uw.edu.
- Acknowledges that when an RSO has lost its email/web account privileges that any and all data associated with that account will be lost.
Requesting an RSO NetID Account
RSO NetIDs are established during the New RSO Registration process. Once the registration form is submitted, the Center for Student Involvement will review it and request the account on your behalf. You will be contacted once it is created and activated.
RSO NetID Requirements
RSOs will be able to provide their preferred NetID of choice when registering. We recommend that RSOs choose something that relates to or is easily identifiable to the organization.
Examples for the ABC Club could be ABCclub, ABCuwt, uwtABC, etc. We prefer NetIDs that do NOT put "uwt" at the front of their name*. The NetID (portion before the @uw.edu) must be 8 characters or less. We will ask for two possible options from the RSO and then request them in order (in case any top choices are already taken).
*: We won't bar anyone from using "uwt[clubname]" as their NetID format, but we strongly discourage it, as 48 RSOs NetIDs have done so already. That doesn't include all the departments that have used "uwt" at the beginning of a NetID. Use this opportunity to be your authentically original self!
Managing the RSO NetID Account
The two RSO officers listed as administrators on the account will be able to manage the NetID. This includes changing the password, adding or removing administrators, designating email forwarding, etc. Do the following to manage your NetID:
- Step 1: Go to the NetID Management Website and login with your personal UW NetID.
- Step 2: From the drop-down box in the top right, choose the RSO's NetID.
- Step 3: The page should refresh and new menu options along the left will appear. Use these to manage the NetID account.
Changing Administrators
RSOs can change their NetID administrators in two ways:
- Current Administrator Makes the Changes: Any current administrator listed on the account can add or remove administrators. This means that one of the two officers who are listed as an administrator can make changes. This is done by going to the NetID Management Website. The administrator will log in with their personal UW NetID and then choose the RSO's NetID from the drop-down box in the top right. Choose the "Owners & Administrators" menu option along the left and then make the changes.
- Email Our Office to Make the Changes: If you do not know who your RSO NetID's administrators are, or they have graduated/are no longer members of the RSO, email us at uwtclubs@uw.edu and Daniel Nash at nashd@uw.edu to request the administrators be changed. In your email, please include your RSO's name, the RSO's NetID, and the name and UW NetID of the TWO new officers to be the administrators. We will process the request as quickly as we can and let you know when it is complete.
Additional RSO NetIDs
If your RSO needs more than the one required NetID account, please email uwtclubs@uw.edu and Daniel Nash at nashd@uw.edu to discuss. We review each request on a case-by-case basis to determine if an additional NetID is warranted or if the RSO could utilize the one already in place.