Below are tips for dealing with three of the most common issues that arise during RSO meetings. Have another challenge you're facing? Email us and we can help!

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Debates

Debate is healthy to an organization because it shows that people care about an issue. If not handled properly, these discussions can turn threatening. If you sense a heated topic will be discussed, briefly review the ground rules before discussion begins.

For example:

  • The President will recognize all speakers
  • Each member may only speak on the issue (once, twice, etc.)
  • Each speech and/or comment may not last longer than (30 seconds, 1 minute, etc.)

Members Arriving Late

Do not insult them or call them out in front of the group, but let them take their seats and feel welcome. If necessary, talk to the member after the meeting in private. Ask if there is a reason they are late; perhaps they have a class right before the meeting, or had trouble finding the meeting space. Their answer may help you make adjustments, such as directional signs to your meeting room.

Out-of-Control Attendees

Members of the group may have a strong opinion about an issue. When multiple opinions clash in the middle of a meeting, you may experience a problem.

One way to handle this is to call for a five minute recess. During the recess:

  • Pull the group of debaters aside.
  • You could initiate an activity for the rest of the members in attendance to participate in during the break, or let them mingle.
  • While you have the attention of the members with strong opinions, ask them if they are willing to accept the other point of view. If not, suggest to them that the issue being discussed will be tabled until a future date.
  • After the break, be sure to gather the group back to assembly and explain to them what has been decided.

NOTE: You should make every effort to allow the discussion to resolve itself. Try not to intervene and call for a recess unless absolutely necessary.